Spring is a busy time on the farm — new calves, tagging, and preparing stock for grazing. But it’s also a high-risk time for NAIT non-compliance. Use this checklist to stay on top of your legal responsibilities as a PICA (Person in Charge of Animals).

📌 1. Register or Update Your NAIT Account

• Are you registered as a PICA in the NAIT system?
  • Is your NAIT location number linked to your current farm?
  • Are your contact details and physical address up to date?

Do you have a NAIT delegate in the NAIT system? This is someone who is not a PICA but can update your NAIT records on your behalf. Eg another family member or staff member.

🐮 2. Tagging and Animal Registration

• All calves are tagged with an approved NAIT RFID tag before they are 180 days old or before they move off-farm — whichever comes first.
  • Each animal is registered in the NAIT system within 7 days of tagging or before any movement.
  • Replacement tags are applied and recorded in NAIT if an animal loses its original tag.

🔄 3. Recording Movements

• Any movement off-farm (e.g. to a grazing block, another farm, or saleyard) is recorded in NAIT within 48 hours.
  • Any movement back to your farm needs to be confirmed in NAIT (as the receiving PICA). If the sending farmer doesn’t do the NAIT movement you can do the receiving movement.
  • Grazing blocks and other destinations have a valid NAIT location number. A NAIT location can be a single property, or multiple properties. If you keep animals at more than 1 property you can use the same NAIT location number, but only if all the properties fall within a circle of 10-kilometre radius.

• You notify your NAIT Information Provider (IP) (if you have one, like the New Zealand Grazing Company) about planned animal movements for animals your NAIT IP relates to.

📋 4. Authorise Your Information Provider (If Applicable)

• You’ve signed a formal Information Provider Agreement (e.g. with New Zealand Grazing Company).
  • Your IP is listed in NAIT and has delegated authority to submit data on your behalf.
  • You understand that you remain legally responsible, even if using an IP.

🗂️ 5. Maintain Records and Communication

• You review your NAIT movement history regularly to check for missing entries or errors.
  • You respond promptly to any alerts or communications from NAIT or your IP.
  • You keep a record of tag orders, animal registrations, and movement confirmations for your own records.

⚠️ Common Spring NAIT Pitfalls to Avoid

🚫 Sending calves to grazing without tags
🚫 Forgetting to register tagged calves in NAIT
🚫 Assuming your grazier or transporter will record the movement
🚫 Missing the 48-hour window for movement recording
🚫 Not updating NAIT when you move farms or lease new land

✅ Summary: Your Spring NAIT Essentials

🧾 What We Expect from You (When New Zealand Grazing Is Your NAIT Information Provider)

If New Zealand Grazing is acting as your Information Provider (IP) in the NAIT system, there are a few key things we need from you to ensure accurate, timely, and legally compliant reporting on your behalf:

✅ Your Responsibilities to Us as Your IP (Before Animals Leave the Farm):

• Complete and return the signed Information Provider Agreement form.
  This gives us permission to act in the NAIT system on your behalf.
• Log in to NAIT and delegate us as your Information Provider.
  Without this online access, we cannot submit or confirm any movements for you.
• Ensure all animals confirmed to truck on the Start Weigh file are correctly tagged and registered in NAIT.
  Please update any missing tags and amend your NAIT records for dead or missing animals before trucking begins. Notify your NZ Grazing Service Manager of any deaths prior to departure.

🕒 Important: All of the above must be completed before animals move off-farm to grazing.

📣 NAIT compliance is a shared responsibility. Even with an Information Provider, you remain the legal PICA and must stay involved and informed.
Let’s work together to make sure your stock movements are always traceable, and your records are always right.